About Us

Employment Opportunities

Palm Springs Art Museum provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Title: Manager of Exhibitions & Collections 

Job Classification: Full-time/Exempt

Division/Department: Art Division/Exhibitions & Collections Management

Job Summary

The Manager of Exhibitions & Collections plays a key role in the art-related operations of the Palm Springs Art Museum’s Museum Drive facility and the Architecture + Design Center. The position maintains the policies and procedures for the collection, the archive, and the library holdings; and prepares the master art installation schedule relating to art movements, shipping, exhibitions, and special events for museum buildings and other sites. The Manager works closely and in collaboration with the Art Department to realize exhibitions and installations within its galleries and beyond through the management of complex loan exhibitions, the implementation of a travelling exhibition program and coordination of venues and tours for same, the oversight of the in-house exhibition schedule, and long-term loan partnerships throughout the Coachella Valley.  Serves as the principle contact for internal and external museum colleagues on exhibitions management, exhibition calendar, policies and matters related to loan procedures, insurance and government indemnities, budgets, contracts, and lender negotiations.  The position is charged with the care, preservation and risk management of the Museum’s collections and with ensuring that the collections are available for current and future visitors.

Major Duties and Responsibilities

  • Work with Chief Curator to manage the planning process of exhibition and collection projects in different stages of development over multiple years – including project schedules and budgets, vendor and project management, and development of traveling exhibitions.
  • Collaborate with the Information Technology department to provide greater access to the museum collections online.
  • Collaborate with Development to solicit and secure funds for collections care, conservation, archiving, digitizing, and cataloguing the collection.
  • Oversee the development of a digital assets management system (DAMS).
  • Oversee rights & reproductions permissions for works in the collection for use in publicity, website, publications, merchandise, and reproduction requests.  Manage rights & reproduction permissions for loans to the museum for exhibitions or temporary display for the same purposes.

Management

  • Prepare the master art installation schedule relating to art movements, shipping, exhibitions, and special events for the Palm Springs Art Museum’s Museum Drive facility, Faye Sarkowsky Sculpture Garden, and the Architecture + Design Center and other sites.
  • Oversee staff of Exhibitions & Collections Management department including the Designer/Exhibition Manager, Art Prep crew, Registrars, and Archivist/Librarian.
  • Prepares annual budget and monitors expenses for Exhibitions & Collections Management department and Conservation department.  Monitor the ordering and purchasing of supplies for storage and conservation of permanent collection, reserve collection and special collection in the Boccardo Study Center.

Exhibitions and Loans

  • Establish the process and the means for monitoring progress throughout each exhibition project including the creation of a standard format for production schedules outlining key milestones and deadlines.
  • Work closely with the appropriate personnel within the department and also museum-wide including Preparators, Designers, Exhibitions staff, Curatorial, Operations and Security to coordinate exhibition-related logistics.
  • Oversee temporary and travelling exhibitions including contract negotiations, loan and insurance negotiations, installation, condition reporting, transportation, and customs formalities.
  • Draft and review contractual agreements with lenders, curators, scholars, participating institutions, consultants.   Negotiate terms of the contracts and reviews and approves agreements.  Monitor compliance with terms of contracts with guest curators and payment schedules.

Collection

  • Oversee the management and preservation of the collections and accessioning of acquisitions; follow up with donors for return of gift documents; review and sign IRS forms; obtain appraisals from donors; and keep curators apprised of the status of changes in condition collection objects.  Supervise accessioning process including recording object information and entering into database and registration log books; numbering objects; photographing objects; selecting storage locations and proper housing for objects; and conducting annual inventories.
  • Oversee incoming and outgoing loans and long-term loans, conduct annual condition reporting and process loan renewal documentation. Work with curators to evaluate loan requests for objects from collection; make recommendation to Chief Curator and Director from perspective of facility, safety, condition, and handling for decision on the loan.
  • Supervise the management of the collections database (TMS); including data clean-up, staff training, and the creation of user guides and reports; and work with staff to ensure data standardization.

Skills and Experience

B. A. or M.A. in art history, museum studies or related discipline and ten years of museum registration and collections management experience; knowledge of standard best practices and procedures for art handling, installation, storage, condition reporting, preservation and basic conservation; supervisory experience; skills in diplomacy, negotiation and communication; problem-solving and analytical thinking; practical experience in writing; proficiency in collections management database software, email, word processing and spreadsheet software, Microsoft Office, Outlook, Word and Excel; and familiarity with NAGPRA, AAMD guidelines and archiving methods and practices.

Qualifications

Demonstrated ability to work as a team leader; supervise staff; accomplish goals and meet deadlines; effectively prioritize; juggle multiple projects simultaneously and maintain flexibility; work independently and collaboratively in a team-oriented environment; and work effectively under pressure amidst shifting priorities.

Application:

To apply for a position, please send a letter of interest and resume to:
Search Committee at jobs@psmuseum.org (No phone calls please)

Job Summary

The Security Officer is responsible for the protection and safety of the art, visitors, and staff. Patrol and monitor premises to prevent and detect signs of intrusion and ensure security of points of entry.

Job Classification: Full Time / Part Time  Hourly/Non-exempt

Department: Security

Reports To: Security Manager, Assistant Security Manager And Security Supervisors

Major Duties & Responsibilities

  • Maintain a safe and secure environment by patrolling and monitoring premises.
  • Performs fire watch duties as directed, and assists in emergency evacuation of visitors and staff when required.
  • When assigned to night shifts, performs safety and hazard patrols throughout public and all non-public areas.
  • Responds to exhibit case or fire alarms and reports conditions by radio to Control.
  • Reports to supervisor any damage to exhibits, unsafe conditions, loose floor tiles, torn window shades, etc., also any unusual occurrences such as minor accidents, and other cases requiring additional help or authority.
  • Inspect access points during closing.
  • Inspect fire extinguishers while patrolling.
  • Perform opening and closing procedures.
  • Actively support an environment of teamwork, cooperation, and service excellence.
  • Other duties and responsibilities as assigned.

Skills

  • Professionalism, dependability, alertness.
  • Good communication and customer service skills are a must as visitors interact with security officers with questions and concerns.
  • Must have strong work values and quick decision making.

Qualifications

Must have a current Guard Card and pass a background check. Must have good social skills and be team-oriented. Must be flexible and resourceful. High School Diploma or equivalent is preferred. Previous security guard experience is preferred.

Application:

To apply for a position, please send a letter of interest and resume to:
Search Committee at jobs@psmuseum.org (No phone calls please)

Job Summary

As part of the Fundraising and Development team, the Advancement and Database Coordinator is responsible for supporting the data processing and administrative functions of the Advancement Team.  This position is heavily relied upon for ensuring quality and responsiveness of the department as well as accurate record keeping and data entry.  

Job Classification: Full-time, Non-Exempt

Major Duties and Responsibilities

  • Pulling data from Raiser’s Edge for monthly Membership renewals.
  • Facilitate all annual appeals for unrestricted support.
  • Serve as primary donor stewardship contact for membership inquiries.
  • Process new memberships and renewals, including the billing and collection of annual membership dues.  
  • Communicate membership information in person or via electronic, telephone, mail, or written correspondence to members and prospective members.
  • Coordinate communications to members for new, renewed, and lapsed memberships.
  • Create monthly reports regarding current membership status for the Advancement Team.
  • Maintain all information systems, files, and data related to member interests, including contact information in Raiser’s Edge database.  
  • Perform Raiser’s Edge queries, pull reports, and prepare lists to respond to advancement requests.
  • Maintain donor database records including electronic and hard files as well as various spreadsheets and logs.
  • Coordinate membership recruitment events with the Advancement Events Team
  • Communicate requests and tasks that are outside of the normal course of correspondence/communication that may be generated by members of the Advancement Team
  • Coordinate and help produce virtual Membership Program content
  • Track event pledges and payments
  • Produce Invoices and gift reminders
  • Maintaining guest lists and all mailings for membership and fundraising events
  • Logistical support for events
  • Produce communications lists from the Raiser’s Edge database and Excel
  • Upload media and notes into RE to facilitate moves management for Individual Giving
  • Fundraising follow up for Advancement events  
  • Process gifts, commit batches, produce processing reports accurately and timely
  • Assist in maintaining constituent and gift records in good, current standing.
  • Assist with membership events, as needed.  Including occasional nights and weekends.
  • Ensure all processing timelines are adhered to in the production of gift entries, member card and package generation, and various acknowledgements.
  • Create and maintain spreadsheets and perform word processing, including mail merge, as needed.
  • Maintain all office supplies and membership materials inventories.
  • Conduct all development mail projects.
  • Maintain development calendars, manage appointment invites, RSVP lists, etc.
  • Take minutes at departmental and advancement committee meetings.

Office Duties

  • Oversee reception desk volunteers
  • Ordering supplies
  • Copier and Mail Machine maintenance
  • Monthly counts sent to vendors
  • Mail distribution
  • Coffee/water service
  • Package shipments

Skills

  • Ability to interact tactfully with board members, volunteers, and membership.
  • Advanced computer skills, including data entry proficiency, and intermediate or above skills with MS Word, Outlook, Excel, and donor management software
  • Knowledge of Raiser’s Edge is required.
  • Ability to properly prioritize and perform multiple tasks simultaneously, while maintaining a high level of accuracy and organization.

Qualifications

  • Committed to working collaboratively with colleagues to achieve common goals.
  • Discretion and good judgment in processing and maintaining confidential information.
  • Minimum of two years of paid experience performing similar duties and responsibilities in a nonprofit environment.
  • B/A degree or equivalent experience required.
  • Advanced computer skills, including data entry proficiency, and intermediate or above skills with MS Word, Outlook, Excel, and donor management software (Raiser’s Edge required).

Physical Requirements of the Position

The employee is regularly required to sit and walk. Ability to lift 20 pounds is necessary for moving material and equipment; ability to stoop and kneel is necessary for accessing files; and necessary vision/sight ability to read documents and computer monitors.

Other Requirements

  • Ability to work overtime, evenings and/or week-ends on a regular or as-needed basis.
  • Possession of a valid California driver’s license and proof of automobile insurance.

How to Apply

Please email your resume and a cover letter to: jobs@museum.org.  No phone calls please.




To apply for a position, please send a letter of interest and resume to:

Search Committee at jobs@psmuseum.org (No phone calls please)

Please note that due to the high volume of interested applicants, we are only able to contact candidates with the most relevant experience and skill sets for our open positions. 

We are not able to accept phone inquiries or confirm receipt of applications. Thank you for your interest in employment at Palm Springs Art Museum.