Palm Springs Art Museum is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation or political affiliation.
How to Apply
Please send letter of interest and resume to:
(No phone calls please)
Financial Analyst - Full Time Exempt
Under the supervision of the Deputy Director/Chief Financial Officer the Financial Analyst develops and improves annual, multi-year, and capital budgeting processes, protocols, and documents. Meets with department managers to analyze budget variances and prepare year-end projections. Monitors temporarily restricted accounts including timely release from restriction. Implements Blackbaud Financial Edge Budget and Grants modules. Assists with reporting of financial information.
Acts as coordinating database manager for SRO4 Ticketing/eCommerce, Raisers Edge fundraising, and Financial Edge accounting systems and coordinates with Information Services and other departments to manage upgrades, protocols, training, and coordination between these programs.
Assists Deputy Director with staffing of Audit, Endowment and Investment, and Finance and Insurance Committees, including preparation of materials, special projects and analyses, ad hoc questions, meeting minutes and action items.
Substantial experience in nonprofit accounting and financial procedures.
Excellent spreadsheet skills
Knowledge of Blackbaud Suite of SRO4, Raisers Edge, and Financial Edge
Substantial experience in database management, synchronization of databases, intuitive understanding and willingness to learn, experiment, train and increase knowledge of database operations.
Ability to assist managers with their budgets, budget reports, and the connection between budgets and projects.
Ability to present financial information in a clean, understandable format; to explain financial information; to answer questions and/or follow up with additional information or explanation, especially with people who are not knowledgeable in financial analysis.
Security Officer - Full Time & Part Time/On-Call
Enforces safety and security policies and procedures at multiple museum facilities to ensure exceptional customer service and a safe environment; monitors entry points to prevent unauthorized access into the facilities; monitors activity and traffic in assigned areas to observe and document issues; provides guests with information upon request; responds to medical emergencies; directs guests and staff in case of fire or other emergencies requiring evacuation of the museum.
- Security Guard Card, Security Guard skills training, and/or previous security experience is preferred.
- Full-time, regular security officers must possess flexibility in shift scheduling and be available to work weekends, evenings, and holidays at any of our Coachella Valley locations. (Applicants with restricted availability may apply to be on-call officers.)
- Must be responsible, self-motivated, and customer-service oriented.
- Must have excellent communication and teamwork skills; a professional, courteous, and helpful attitude is required.
- Working knowledge of museums, exhibits, and activities taking place within a museum is preferred, but not required.
- High school graduation required.
- Must pass background check.
Job Classification: Full-time, Non-Exempt
Responsible for preparing objects for exhibition; all aspects of installing, disassembling and removing objects for exhibition; maintaining storage areas and maintaining care of exhibitions. Practice the methods defined in the Museum's Art Handling Policy.
Duties and Responsibilities
Explore and execute innovative, interpretive strategies in presenting art.
- Installs exhibitions and projects in accordance with the strategic plan, making sure visitors have an enhanced experience through quality exhibition installations.
- Participates in the safe transport of art objects including driving, loading, unloading and securing art.
- Assists in the preparation of galleries and installation of pedestals, Plexiglas tops, platforms, walls and the installation of graphics, title walls, and exhibition labels.
- Participates in the installation, crating/uncrating, packing/unpacking, handling and movement of all permanent collection, loaned and temporary exhibition objects.
- Assists in the preparation of objects for exhibition, including mounting, matting and framing.
- Inspects art exhibition areas to determine safety of objects; performs necessary upkeep to ensure continued enjoyment of an exhibition, i.e. replaces lamps, dusts, cleans Plexiglas, replaces labels, etc.
- Shares in the responsibility of maintaining safe, clean and well-organized art vaults, receiving room, frame room, and prep area. Informs Exhibition Designer or Director of Registration of low supply levels for packing, storing, or exhibition prep.
- Assists Registrars with locating and returning objects to storage; conducting collection inventories; notifying Registrars of changes or damage to artwork; and aiding with storage projects at all museum sites and offsite storage facilities.
- Works with exhibitions and collections on maintaining and/or producing digital media.
- Assist the Exhibition Designer in the production of labels, informational graphic panels, and cut vinyl signage.
- Additional duties as assigned or needed.
- BA degree in art, design or related field; or equivalent experience in installation and fabrication of museum exhibits.
- A good working knowledge of installation methods; mounting, matting, framing. Woodworking and/or metalworking skills desirable.
- Strong knowledge of proper art handling methods.
- Experience using heavy equipment including scissor-lift, gantry, pallet jack, table lift.
- Experience driving a truck.
- Team oriented worker.
- The ability to multitask under multiple deadlines.
Physical Requirements of the Position
Should be generally physically fit and able to lift 50 lbs.
Associate Registrar for Exhibitions
Job Classification: Full-time Exempt
Under the supervision of the Director of Exhibitions & Collections Management, responsible for managing the logistics of borrowed exhibitions as assigned, including travelling exhibitions. May be called upon to assist with other exhibitions as needed. Works closely with the director of the department on all activities related to the planning, managing and execution of exhibitions. Serves as the project manager and registrar for a portfolio of exhibitions and installations, rotations and other special projects in concurrent stages of development. Works closely with internal departments; such as, executive, curatorial, development, education, security, and facilities. Ensures that the highest standards in the safe, professional handling of artworks are followed. Determines insurance requirements for exhibitions. Assists in maintaining the quality and accuracy of object documentation in the collections management system (TMS). Works on special projects, as assigned. Maintains professional relationships within the field.
Essential functions/specific responsibilities:
Under the supervision of the Director of Exhibitions & Collections Management, responsible for managing the logistics of borrowed exhibitions as assigned, including travelling exhibitions. Works with the director of the department and Director of Architecture and Design to update, maintain and distribute the master exhibition schedule, communicating key changes to internal departments.
Coordinates tours of travelling exhibitions, sends out exhibition proposals and tracks responses. Works closely with curators to coordinate proposals and develop materials for travelling exhibitions, sends out exhibition proposals and tracks responses. Assists curators in documenting and marketing travelling exhibitions. Acts as a liaison to museum departments and external partners, including venue partners, co-organizers, and guest curators. Works closely with internal departments; such as, executive, curatorial, development, education, security, and facilities.
Provides support to the director of the department on all activities related to the planning, managing and execution of exhibitions. In collaboration with project teams, prepares exhibition budgets for all museum sites, monitors monthly expenditures, and codes expenses for same. Prepares purchase orders and vouchers for director of the department. Processes invoices and confirms expenditures are within budget parameters. Alerts the director of the department and Director of Architecture and Design of budget overages and surpluses.
Drafts contracts for travelling exhibitions in consultation with the director of the department, curators and other in-house departments. Reviews, circulates and edits contracts for borrowed exhibitions. Reviews facility reports for possible venues and establishes conditions of loan in keeping with PSAM standards. Obtains estimates, prepares exhibition budgets, determines shared costs, helps to establish rental fees, and selects vendors. Creates condition report notebooks and installation instructions for travelling shows.
Serves as the project manager and registrar for a portfolio of exhibitions and installations, rotations and other special projects in concurrent stages of development. Leads and facilitates cross-departmental teams related to assigned projects from planning to implementation and ensures projects are delivered on time and on budget. Schedules team meetings and communicates with team members and other departments to ensure a seamless process for the installation of exhibitions. Develops and circulates exhibition timelines/production schedules, as needed.
Coordinates the related logistics for exhibitions, including shipping and courier arrangements, installation schedules, customs, and other legal documents. Negotiates and implements loans with domestic and international museums and private collectors; handles packing, shipping, security, insurance and storage or display conditions for same. Drafts lender correspondence and loan agreements.
Other duties as assigned.
B.A. in art history or museum studies preferred; 2 – 3 years’ experience in museum registration and exhibition coordination required; knowledge of exhibition development and management in a museum setting or project management methodologies; knowledge of professionally accepted collections management standards and procedures including art handling and movement; and familiarity with shipping standards and sources. Proficiency in Windows, Microsoft software applications (Word, Outlook and Excel). Experience in collections databases (TMS) a plus.
Excellent communication, organization, time management and project management skills; ability to work collaboratively in a team environment, or independently, with high attention to detail, accuracy and minimal guidance. Must maintain confidentiality and be able to work effectively and simultaneously on multiple projects in a deadline-driven environment. Ability to work nights and weekends, as required, and to travel with exhibitions as courier, as needed.